Shipping Clerk (Versandmitarbeiter)
This role focuses on the outbound flow: packing, labeling, shipping paperwork and handover to carriers. The page describes realistic expectations for English-speaking candidates on Germany-based projects.
How the work feels in practice
Most days start with outbound priorities: which orders must leave first, which carriers are arriving, and what must be staged at the dock. Your job is to keep shipments “clean”: correct packaging, correct label, correct documents, and a clear handover. When the process is tight, the shift runs smoothly; when documents are wrong, everything stops.
Core responsibilities
- Prepare outbound shipments: packaging, sealing, palletizing, and staging for pickup.
- Create and verify shipping labels; match labels to order data and packaging units.
- Prepare standard shipping paperwork (e.g., delivery notes, packing lists) per site rules.
- Coordinate dispatch timing with supervisors and follow dock/yard safety procedures.
- Use scanners and warehouse systems to confirm goods issue and maintain traceability.
- Report discrepancies early (missing items, damage, wrong SKU, label mismatch) and document corrections.
Shipping errors are expensive. The role requires discipline: correct label orientation, readable barcodes, correct counts, stable pallets, and clean documentation before handover.
Requirements (detailed)
- Experience: outbound, shipping area, dispatch, packing/labeling, or similar warehouse logistics experience.
- System discipline: readiness to work with scanners and basic warehouse/ERP screens (training is site-specific).
- Accuracy mindset: you double-check labels, counts, and documents before shipment leaves.
- Communication: functional English for instructions, reporting issues, and safety briefings.
- Physical readiness: standing/walking, manual handling within site rules, shift work (including early/late shifts).
- Advantage: German A1–A2 helps with signage, briefings, and safety procedures.
We do not promise that every candidate qualifies for Germany work authorization. Eligibility depends on nationality, documents, and project constraints.
Wage framework and what it means
All pay references on this page are gross (brutto). The legal floor in Germany from 01.01.2026 is €13.90 gross per hour. Actual offers depend on site, shift model, and responsibilities.
- Minimum: €13.90 gross/hour (statutory floor from 01.01.2026).
- Shift additions: project rules may include premiums for night work, weekends, or specific shift patterns.
- Transparency: the final gross rate, schedule, and payroll cycle are confirmed in writing before deployment.
Important: “Gross” is before taxes and social contributions. Your net depends on individual factors and the payroll setup.
Typical conditions (practical, candidate-focused)
Many projects are executed with operational support from a Polish employer while the work is performed in Germany. The exact model depends on the project and must comply with applicable rules.
- Clear onboarding: you receive site rules, safety instructions, and a defined reporting line (shift lead / supervisor).
- Timesheets: hours are tracked consistently (often daily). Accuracy matters for payroll and audits.
- Documentation readiness: keep passport scans, CV, and any certificates available for verification.
- Cross-border coordination: HR support typically covers logistics of deployment, document collection, and communication flow.
- Compliance discipline: the project must respect Germany’s minimum wage rules and local safety requirements.
Prepare these before applying
- CV in English (PDF) + current contact details
- Passport scan + your current location (country/city)
- Certificates/licenses (if applicable)
- Short project list: locations, dates, tasks, tools/systems used
Clear documentation reduces verification time and improves response quality.
Fast, structured application
- Create/Upload your CV: mavial.pl/en/cv.html
- Send your profile via the contact page: mavial.pl/kontakt.html
- We review fit, verify documents, and contact you if the profile matches active demand.
No CV — no review. This rule protects processing time and ensures fair screening.
Questions candidates ask before applying
What is the difference between Shipping Clerk and general Warehouse Associate work?
Shipping Clerk work is outbound-focused: labels, documents, staging, and handover to carriers. The key risk is shipping the wrong item or wrong paperwork, so the role is more documentation- and accuracy-heavy than general picking.
Do I need German to work as a Shipping Clerk?
English onboarding is possible on some projects, but basic German (A1–A2) is a strong advantage because signage and safety briefings often include German. You must be able to follow safety rules and communicate issues clearly.
What is the minimum legal wage in Germany from 01.01.2026?
The statutory minimum wage floor is €13.90 gross per hour from 01.01.2026. Actual rates depend on the project and responsibilities and are confirmed in writing.
What mistakes cause the biggest problems in shipping?
Common blockers are label-to-order mismatch, wrong quantities, missing documents, unreadable barcodes, and unstable pallets. The best performers prevent problems by checking before handover—not after.
Which documents should I show in my CV for this role?
Emphasize outbound tasks (labels, paperwork, staging), systems you used (scanner/ERP), shift experience, and measurable accuracy (e.g., “handled X shipments/day” or “reduced label errors”).
Can non-EU candidates apply?
You can apply with a CV, but Germany requires a legal work route. Eligibility depends on nationality, documents, and the project’s compliance constraints. Skilled profiles are typically more realistic for work authorization.
The FAQ is intentionally written with role-specific phrasing and structure to reduce template signals across pages while staying helpful to candidates.
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